Privacy Policy
Updated: January 14, 2026
Cinch Web Design, Inc. is committed to protecting your privacy. This Privacy Policy explains how we collect, use, protect, and disclose information obtained through our website and services.
By using our website, you consent to the practices described in this Privacy Policy.
Information We Collect
We may collect personal information that you voluntarily provide to us, including but not limited to your name, email address, phone number, company name, and other information submitted through contact forms or service inquiries.
We may also collect non personal information such as browser type, device information, IP address, pages visited, and usage data to help improve our website and services.
How We Use Information
Information collected may be used to:
- Respond to inquiries and provide services
- Improve website functionality and user experience
- Communicate regarding services, updates, or support
- Maintain security and prevent unauthorized access
We do not sell or rent personal information to third parties.
Data Security
Cinch Web Design takes reasonable measures to protect the information we collect from unauthorized access, disclosure, alteration, or destruction. Security practices include administrative, technical, and physical safeguards appropriate to the nature of the information.
HIPAA and Protected Health Information (PHI)
Cinch Web Design, Inc. understands the importance of protecting health related information and complies with applicable requirements of the Health Insurance Portability and Accountability Act of 1996, as amended, when acting as a Business Associate on behalf of covered entity clients.
Handling of Protected Health Information
Our services are not designed to collect, store, or maintain Protected Health Information. However, there may be limited circumstances where PHI is incidentally submitted through website forms managed or maintained by Cinch Web Design, such as referral or intake forms created at the direction of a client.
Any PHI submitted through a website form is transmitted to the client for whom the website is operated and is not intentionally retained or used by Cinch Web Design beyond facilitating secure transmission.
Safeguards and Security Measures
Cinch Web Design implements reasonable and appropriate administrative, physical, and technical safeguards to protect the confidentiality, integrity, and availability of PHI, including:
- Encryption of website form submissions during transmission using industry standard secure protocols
- Secure configuration of website forms to reduce the risk of unauthorized access
- Access controls limiting PHI exposure to authorized personnel only
- Procedures designed to prevent unauthorized use or disclosure of PHI
PHI is not stored on Cinch Web Design servers except where temporary technical processing is required for transmission.
HIPAA Compliance
When acting as a Business Associate, Cinch Web Design complies with applicable HIPAA Privacy, Security, and Breach Notification Rules as required by law and as outlined in applicable Business Associate Agreements.
Breach and Security Incident Reporting
Cinch Web Design maintains procedures to identify and respond to suspected or confirmed security incidents involving PHI. Any unauthorized use or disclosure of PHI, including breaches of unsecured PHI, will be reported to the applicable covered entity in accordance with HIPAA requirements and any applicable Business Associate Agreement.
Subcontractors
If Cinch Web Design engages subcontractors that may have access to PHI, those subcontractors are required to agree in writing to appropriate safeguards and compliance obligations consistent with HIPAA.
Data Retention and Destruction
Cinch Web Design does not retain PHI beyond what is necessary to perform contracted services. Upon termination of services, any PHI in Cinch Web Design’s possession, if any, will be returned or securely destroyed where feasible, or otherwise protected in accordance with HIPAA requirements.
Client Responsibilities
Clients are responsible for determining what information they collect through their websites and for ensuring that form content and downstream handling of submitted information comply with applicable privacy and healthcare laws.
Third Party Websites
Our website may contain links to third party websites. Cinch Web Design is not responsible for the privacy practices or content of those websites. Users should review the privacy policies of any third party sites they visit.
Changes to This Privacy Policy
Cinch Web Design may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.
Contact Information
If you have questions about this Privacy Policy or our data practices, please contact us at:
Email: info@cinchwebdesign.com